Frequently Asked Questions
General Questions
- What is a Tax ID Number and why do we need one?
- How do we get a Tax ID Number?
- Why do we have to re-register our organization each year?
- Why do you want a new copy of our constitution when we make changes to it?
- We can't find a copy of our constitution. What do we do?
- Why do we have to supply our Student ID Numbers on the registration form?
- Why can't we use "NC State" or "NCSU" as part of our name?
Managing Your Organization
- How do we get money from the university?
- How can we reserve a meeting room for our organization?
- Can we use the university's logo or name on our T-shirts, jackets, etc.?
Solicitation
- If we want to have a table on the Brickyard for information or to sell donuts, etc, what do we need?
- Is there any kind of organization or recruitment fair?
- We have been contacted by a company that wants us to sponsor them to come on campus and sell or hand out stuff. What do we need to know?
- I represent a company that wants to come on campus to sell stuff/hand out stuff to students. What do I need to know?
What is a Tax ID Number and why do we need one?
A Tax ID Number or EIN is like a social security number for your organization. Some banks require that an organization have a tax id number in order to open a bank account. A Tax ID number is not required to register a student organization.
How do we get a Tax ID Number?
You may contact the IRS at 1-800-829-3676 and request a Form SS-4 (Application for Employer Identification Number) or visit their website.
Why do we have to re-register our organization each year?
The Student Organization Resource Center needs to have current information to provide to new and existing students about your organization. We need to have current officers and any changes to your constitution.
Why do you want a new copy of our constitution when we make changes to it?
It is better to have too many copies than none. The SORC needs to make sure that your organization adheres to university policy. Also, if your organization were to become inactive for a period of time, a student could come to the SORC to obtain a copy of the constitution in order to reactivate the organization.
We can't find a copy of our constitution. What do we do?
This is exactly why the SORC likes to have a copy of the constitution. We can provide a copy of the constitution to you if you can't find a copy. If there is not a copy of the constitution in the SORC, then we suggest you contact former members or advisors to see if they might have copies.
Why do we have to supply our Student ID Numbers on the registration form?
The Student ID Number is used to verify that all executive board members are registered students in good standing with NC State University.
Why can't we use "NC State" or "NCSU" as part of our name?
Registered student organizations are private, voluntary associations with no formal relationship to NC State University. The university has a licensing program that you would need to contact to use the logo or any form of the name.
How do we get money from the university?
Student Government is one way to get funding. The Student Government Senate Appropriations page provides information about this process.
How can we reserve a meeting room for our organization?
You have many options. Check out the list on our Resources page.
Can we use the university's logo or name on our T-shirts, jackets, etc.?
The university has a licensing program that you would need to contact to use the logo or any form of the name.
If we want to have a table on the Brickyard for information or to sell donuts, etc, what do we need?
You will need to obtain a permit in order to have an event or information table. See our "Which form do I need?" page to find out what kind of permit you will need; visit our "Policies" page to determine which policies apply.
Is there any kind of organization or recruitment fair?
The Student Organization Resource Center sponsors two organization fairs at the beginning of every fall semester.
We have been contacted by a company that wants us to sponsor them to come on campus and sell or hand out stuff. What do we need to know?
There are policies established for the selling of goods on campus by affiliated and non-affiliated groups. Please see the Policies section of this website for links to official university policies.
I represent a company that wants to come on campus to sell stuff/hand out stuff to students. What do I need to know?
There are policies established for the selling of goods on campus by affiliated and non-affiliated groups. Please see the Policies section of this website for links to official university policies.