Requirements
*Annual Requirements *Registered Groups *Recognized Groups
*Starting a new group *Student Organization use of NC State Trademark
Annual Requirements
Requirements for student organizations at North Carolina State University is set forth in the University Policies, Rules and Regulations (PRR). We observe two designations for student organizations at NC State; Registered Student Organizations and Recognized Student Organizations. Both registered and recognized student organizations must meet the requirements of the respective university regulation as described below.
All prospective student leaders should familiarize themselves with the University Regulations associated with the student organizations: http://www.ncsu.edu/policies/student_services/
In addition to the University Regulation, the following standards are required by the Student Organization Resource Center:
SORC requirements for all student organizations
- All students organizations are required to submit an updated registration and organization profile annually. This ensures that the correct organization information is listed in the NC State Organization Network.
- Any student serving as an officer in a "Registered" student organization must be affiliated with the NC State Organization Network by maintaining an account profile in the NC State Community. The Organization Network is powered by OrgSync, a third party vendor that is contracted by NC State.
- Any student serving as an officer in a "Recognized" student organization must agree to be affiliated with the NC State Organization Network by maintaining an account profile in the Organization Network. The Organization Network is powered by OrgSync, a third party vendor that is contracted by NC State.
- All organizations designated as "Registered" must maintain an organization membership roster within their OrgSync organization portal. This can be in the form of a spreadsheet stored as a file or by inviting all members to join the organization through OrgSync, thus establishing an online record of membership.
- The majority of your membership roster must be enrolled NC State students.
Registered Student Organizations
Registered Student Organizations are voluntary associations led by NC State students, which are legally independent of the University as defined in Registered Student Organizations Regulation for Undergraduate Student Student Leadership, Membership, and Registration - REG 11.55.7
Registered Student Organizations may access certain University-controlled benefits and resources, such as facilities and equipment, are accountable to the University for compliance with University Policies, Regulations and Rules, and may seek funding from Student Government. Because they are voluntary associations, Registered Student Organizations may not use “NC State” in their names (example: "the NC State ________ club"), and they may not represent or imply that they speak for, or in the name of the university.
Recognized Student Organizations
Recognized Student Organizations are those organizations that are sponsored within the Division of Student Affairs and are provided with advisors and/or financial support. Requirements for leadership in a Recognized Student Organization is defined in the Regulation for Undergraduate Student Leadership - REG 11.55.6. The following are identified as Recognized Student Organizations: African American Student Advisory Council, Collaborative Greek Council, InterFraternity Council, Inter-Residence Council, National Pan-Hellenic Council, Panhellenic Association, Student Center Board of Directors, Student Government, Student Media, and the Union Activities Board.
Starting a new student organization
Registration for new student organizations is open year-round. However, Student Government start-up appropriations are only awarded at the beginning of each semester.
When considering starting a new organization on campus:
1. Do your research. Is there already an organization on campus similar to the one you’ve envisioned? There are over 500 student groups at NC State- what makes your organization different from the others on campus?
*Club Sports must be formed under the requirements of the Department of Campus Recreation and registered with the SORC after formation.
2. Be intentional. What benefit do you hope your organization will bring to its members and to the general student population? How does your organization contribute to the University’s Mission?
3. Look ahead. Do you see your organization having a lasting presence on campus, long after you graduate? Does your interest or cause have staying power?
4. Be proactive. Draw up a draft of your organization’s constitution before you even begin recruiting officers (you can always edit it with them later.) This will help you to organize your intentions for the group and will make the purpose of your organization clear to anyone wishing to join.
To start a new student organization you will need to meet the following requirements:
• All student groups are required to have an executive board consisting of four enrolled NC State students. If your group does not have established offices or positions, you still need to include the required information for four members in your registration.
• All organizations are required to submit a copy of their constitution. We require that an electronic copy of the constitution be attached with your online registration.
• Submit a New Student Organization Registration. For a description of the process, follow this Instructions link.
• Have at least one officer attend an Organization Management training session. Training sessions are available throughout the semester and can be found on the master calendar in OrgSync.
*Students who are planning on starting an organization are welcome to attend scheduled Organization Management trainings during the fall semester and submit their paperwork during the spring semester, or vice versa.*
Registration
Registration renewal is open for current student organizations. Organizations are required to renew their registration every calendar year, and whenever new officers are elected. The registration renewal process is as follows:
- Log into your organization's portal through the "OrgSync Login" option on the SORC website.
- Go to the Settings tab (you must be an administrator for your group for this to be visible).
- From the Settings menu, click on "Org Profile."
- Complete the required fields including the student ID numbers of your four officers.*
- Attach a copy of your constitution if it has been revised since your last renewal.
- Submit the form for approval.
*If your organization does not have established offices, positions or titles, you still need to include the required information for four members.
Funding
The Student Senate appropriates funds to Registered Student Organizations each Fall and Spring. An organization files a request online, which is reviewed by the Senate Appropriations Committee for recommendation to the full Senate.
Request for appropriations funding fall into five different categories, and are considered for approval based on the various specifications and restrictions of each category.
- Start up Funding
- Funding for On-Campus Events
- Athletic Club Funding
- Trip/Travel Funding
- "Other" Funding
For more specific details on Senate Appropriations please visit the Appropriations Website: http://students.ncsu.edu/treasury/appropriations/
Advisors
Thank you to all of the faculty and staff serving in the capacity of a student organization advisor. You play a key role in the development of our students. Organizations at NC State are not required to have advisors, however, we encourage the groups to seek interested faculty and staff to serve in this capacity.
ORGSYNC:
OrgSync is a web based tool for organization management. Communications through the organization portal is made possible for advisors, student leaders and the general membership of an organization. Advisors are encouraged to take advantage of the tools in OrgSync by setting up their own personal profile and joining the student group that you are working with. To get aquainted with OrgSync please visit the OrgSync website at www.orgsync.com or contact the SORC office to participate in an OrgSync Conversation over lunch.
Advisor Handbook:
This handbook was developed by the American College Personnel Association’s Commission for Student Involvement. It is compilation of information that is helpful to understand the role of an advisor.
Fairs
All of our Organization Fairs have reached their capacity for participants. Groups wishing to be added to the wait list may do so through the FORMS menu in their OrgSync organization portal. Fill out and submit the "2010 Organization Fair Waiting List" form. You may call the SORC office if you need assistance - 919-513-3866.
2010 Fall Organization Involvement Fair Schedule
August 16, 2010
Pre Convocation Involvement Fair - RBC Center
5:30 PM - 6:30 PM THIS EVENT IS FULL
The Pre-Convocation Fair is one of the featured events during Welcome Week. Convocation attracts over 4000 students, new to NC State. Organizations will set up their displays at tables in the corridors at RBC to welcome this class of 2014. Participation for this student involvement event is limited to 50 student organizations.
August 17
Welcome Back Pack - West Campus Amphitheater
4:30 PM - 8 PM THIS EVENT IS FULL
This outdoor event will feature entertainment, activities, fun prizes AND a chance for student leaders to showcase their organizations. We are looking for student groups to set up displays and groups that are interested in entertainment. Participation in this student organization involvement event is limited to 50 student organizations.
August 25
Involvement Fair on the Brickyard
10 AM - 3 PM THIS EVENT IS FULL
Our largest involvement fair of the year will take place on the Brickyard on Wednesday, August 25th. This outdoor event will attract both new and returning students an is a great opportunity for student groups to recruit new members. Participation in this student organization involvement event is limited to 100 student organizations.