Student Organization Resource Center

Annual Requirements  Registered Groups   Recognized Groups  Starting a new group

Sample Constitution   OrgSync: Getting Started

Requirements

Annual Requirements

Requirements for student organizations at North Carolina State University is set forth in the University Policies, Rules and Regulations (PRR).  We observe two designations for student organizations at NC State; Registered Student Organizations and Recognized Student Organizations.  Both registered and recognized student organizations must meet the requirements of the respective university regulation as described below. 

All prospective student leaders should familiarize themselves with the University Regulations associated with the student organizations. In addition to the University Regulation, the following standards are required by the Student Organization Resource Center.

SORC requirements for all student organizations

1. All students organizations are required to submit an updated registration and organization profile annually.   This ensures that the correct organization information is listed in the NC State Organization Network.
2. Any student serving as an officer in a "Registered" student organization must be affiliated with the NC State Organization Network by maintaining an account profile in the NC State Community.  The Organization Network is powered by OrgSync, a third party vendor that is contracted by NC State. 
3. Any student serving as an officer in a "Recognized" student organization must agree to be affiliated with the NC State Organization Network by maintaining an account profile in the Organization Network. The Organization Network is powered by OrgSync, a third party vendor that is contracted by NC State.
4. All organizations designated as "Registered" must maintain an organization membership roster within their OrgSync organization portal. This can be in the form of a spreadsheet stored as a file or by inviting all members to join the organization through OrgSync, thus establishing an online record of membership. 
5. The majority of your membership roster must be enrolled as an NC State students.

Registered Student Organizations

  Registered Student Organizations are voluntary associations led by NC State students, which are legally independent of the University as defined in Registered Student Organizations Regulation for Undergraduate Student Student Leadership, Membership, and Registration - REG 11.55.7 

Registered Student Organizations may access certain University-controlled benefits and resources, such as facilities and equipment, are accountable to the University for compliance with University Policies, Regulations and Rules, and may seek funding from Student Government. Because they are voluntary associations, Registered Student Organizations may not use “NC State” in their names, and they may not represent or imply that they speak for or in the name of the university.

Recognized Student Organizations

  Recognized Student Organizations are those organizations that are sponsored within the Division of Student Affairs and are provided with advisors and/or financial support.  Requirements for leadership in a Recognized Student Organization is defined in the Regulation for Undergraduate Student Leadership - REG 11.55.6. 

Starting a new student organization

Registration for New Student Organizations is closed for the Fall Semester.  We will allow new student groups to register during the Spring Semester. 

To start a new student organization you will need to meet the start up requirements. 

• All student groups are required to have an executive board consisting of four enrolled NC State students.
• All organizations are required to submit a copy of their constitution.  We require that an electronic copy of the constitution be attached with your online registration.
• Submit a New Student Organization Registration during the open registration period.  Open registration will be held during the first 6 to 8 weeks of the Fall and Spring semester. 
• All new officers are strongly encouraged to attend OrgSync orientation training. Training sessions are available throughout the semester and can be found on the master calendar in OrgSync.

Registration

Registration for the Spring 2010 Semester is open for all student organizations.  The registration process is as follows:

• Log into the Organization network and click on your student organization
• Go to the Settings tab
• From the Settings Window, click on the Renew Organization Profile. 
• Complete both the Basic and the North Carolina State University Profile, attach a copy of your constitution if required, and Submit your registration renewal.

Funding

The Student Senate appropriates funds to Registered Student Organizations each Fall and Spring. An organization files a request online, which is reviewed by the Senate Appropriations Committee for recommendation to the full Senate.

Request for appropriations funding fall into five different categories, and are considered for approval based on the various specifications and restrictions of each category.

• Start up Funding
• Funding for On-Campus Events
• Athletic Club Funding
• Trip/Travel Funding
• "Other" Funding

For more specific details on Senate Appropriations please visit the Appropriations Website

Advisors

Thank you to all of the faculty and staff serving in the capacity of a student organization advisor. You play a key role in the development of our students. Organizations at NC State are not required to have advisors, however, we encourage the groups to seek interested faculty and staff to serve in this capacity.

ORGSYNC:
OrgSync is a web based tool for organization management. Communications through the organization portal is made possible for advisors, student leaders and the general membership of an organization. Advisors are encouraged to take advantage of the tools in OrgSync by setting up their own personal profile and joining the student group that you are working with. To get aquainted with OrgSync please visit the OrgSync website at www.orgsync.com or contact the SORC office to participate in an OrgSync Conversation over lunch.

Advisor Handbook:
This handbook was developed by the American College Personnel Association’s Commission for Student Involvement. It is compilation of information that is helpful to understand the role of an advisor.

Fairs

Organization Fairs allow student organizations and university departments to interact with the new and current students and to publicize their group's presence on campus. This is a unique opportunity to attract new members. There will be several organization fairs held at the beginning of the fall semester. The SORC sponsors two such events which take place during Wolfpack Welcome Week and during the first few weeks of classes.

Organizations will be asked to register in order to participate in the fair. All organizations must be in active status with the SORC office in prior to signing up for the Organization Fair.